Friday, June 14, 2024

Tentative AAAI Fall 2024 symposium important dates

 

Timeline and Deadlines

By June 21
– Organizers submit Call for Participation blurb to fssreg@aaai.org (see instructions below)
– Organizers notify AAAI at fssreg@aaai.org if you want to use an official AAAI EasyChair site for their submissions – required for inclusion in AAAI Proceedings   

By June 25
– AAAI establishes AAAI Fall Symposium EasyChair paper submission site (if requested).
– AAAI posts Call for Participation to Fall Symposium Site

July 
– Organizers circulate CFP to own communities. 

August 2 – Recommended for inclusion in the AAAI Proceedings
– Abstracts/papers are due to Symposia Organizers via AAAI provided EasyChair site

By Aug 2
– AAAI will open online registration, and AAAI will post the FSS-24 registration information to the AAAI website
– AAAI will send registration announcement to AAAI members (AAAI will not send a formal invitations; the organizers should send invitations and requirements to their participants). 

August 16 – Required for inclusion in AAAI Proceedings
– Organizers send acceptance/rejection letters to participants, including allotted page lengths Recommended: 6-8 pages for full papers; 2-4 for poster/short/position papers.
– Organizers should include information about any planned publication of the papers.

August 30 – Required for inclusion in AAAI Proceedings
– Recommended final date for organizers to receive and post accepted papers from authors 
– Camera Ready Copy Due to Date if using AAAI to publish

September 6
– AV and Poster Needs due from Organizers to AAAI via AV and Schedule Request Form and Poster Request Form
– AAAI sends a list of registered attendees to Organizers. The organizers should remind any key individuals who have not yet registered.
*Note Registration prices will increase on October 4th*

October 4
– Deadline for Registration Refund Requests – Late Registration Rate Begins

October 18
– Organizers submit a link or PDF version of their program schedule via AV and Schedule Request Form to be added to AAAI Fall Symposia website. 

October 28
– AAAI sends final preregistered roster and room assignments to Organizers. 

October 31
– AAAI sends general information email including location, registration, and ground transportation to all registered FSS-24 participants. 
– AAAI to share information about selecting a Plenary speaker

November 7-9 – Fall Symposium Series
Westin Arlington Gateway, Arlington, Virginia, USA 

December 13
– Symposium reports of 400-700 words for AI Magazine due from Organizers to publications@aaai.org.
Detailed instructions about how to submit this report to AI Magazine will be sent at a later date.

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